920 CPA Term Contract 405-M2 RETAIL PURCHASE OF ALTERNATIVE FUEL (LPG) AND (CNG) (FORMERLY 405-A1)

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405-M2 RETAIL PURCHASE OF ALTERNATIVE FUEL (LPG) AND (CNG)
(FORMERLY 405-A1)

10/2002 THRU 06/2014

A.	DESCRIPTION OF CONTRACT:  TPASS MANAGED CONTRACT NO. 405-M2
RETAIL PURCHASE OF ALTERNATIVE FUEL LIQUEFIED PETROLEUM GAS (LPG) 
AND COMPRESSED NATURAL GAS (CNG)

This contract is offered as a convenience contract for state agencies and cooperative purchasing members.  
Fuel is a delegated commodity for state agencies.  Cooperative purchasing members may also procure LPG/CNG by
following their local purchasing procedures.

B.	HOW TO ORDER: 
Customers must issue an internal purchase order and reference CPA Contract No. 405-M2 to be eligible
for Contract pricing. 

For State Agencies use Purchase Category Code C

NIGP Class/Item Codes:	
405-03 - Liquefied Petroleum Gas (LPG) 
405-13 - Compressed Natural Gas (CNG)

Any blanket purchase orders (an order calling for multiple deliveries over a specified period of time) is contingent 
upon the continued availability of appropriations.

C.	TERM OF CONTRACT:  October 1, 2002 through June 30, 2006 
RENEWAL PERIOD:       July 1, 2006 through June 30, 2010
RENEWAL PERIOD:       July 1, 2010 through June 30, 2014

D.  CONTRACT DOCUMENTATION AND PRICING INFORMATION:
  
Contract Pricing for LPG and CNG is available on Tab 1 and the Contractor contact information is available on 
Tab 2 of the 
Contract Pricing and Contact Information xls file.

E.	PRICING:
LPG, also known as propane, is Mont Belvieu, Texas prices as shown in the Butane-Propane News propane prices update 
column, dated the day of delivery, or most recent edition.

CNG is the last settle price for natural gas for the month in which deliveries occur as shown in the Wall Street Journal, 
Commodities Section, Futures Prices.  Calculation of MMBTU's price to equivalent gallon price is:  
MMBTU Published Price x .122 = Equivalent gallon price

Selling Price - Is per gallon for LPG or equivalent gallon for CNG and includes the total of the index price and the constant
as defined here. The constant shall be the difference between the index price per gallon (LPG) or equivalent gallon (CNG)
and the selling price per gallon or equivalent gallon.  The constant shall include freight charges, other operational 
overhead, and bidder's profit margin.  Not included is any federal excise taxes as the entities are exempt.  
(A tax exemption certificate will be provided to the vendor is required).  Authorized price fluctuations of the selling price 
will be allowed throughout the term of this contract in accordance with the index price, as published by the Wall Street 
Journal (CNG) or Butane Propane Weekly Newsletter (LPG).

F.	DELIVERY:  Fuel is provided at contractor's location.

G.	INVOICES:  

Invoices will be sent by each contractor to specific customer at least every 30 days. Invoices may be facilitated by use of 
vendor issued credit cards.  Invoices must be accompanied by a copy of the customer's signed receiving receipt or document 
identifying the vehicle, employee or entity for each day fuel is pumped from the storage facility.  Invoices not supported by 
a receipt will be held until the required documentation is received.  Consistent failure to supply this documentation will be 
grounds to cancel the contract without further cause.

H.	CPA CONTRACT MANAGEMENT:  Questions regarding contract management issues, price changes,
amendments or other post-award concerns should be directed to:

TPASS Contract Management Office (TCMO)
Texas Comptroller of Public Accounts (CPA)
Fax:   (512) 936-0040
E-mail: tpass_cmo@cpa.state.tx.us

I.	TPASS CONTACT: Questions concerning technical specifications should be directed to:

Dana Edwards, CTPM
Texas Procurement and Support Services
Phone:  (512) 463-2563
E-mail:  dana.edwards@cpa.state.tx.us

J.	CONTRACTOR PERFORMANCE:  

The Comptroller of Public Accounts (CPA) administers a vendor performance program for use by all ordering entities per Texas Government Code, Title 10, Subtitle D, Section 2155.077. The Vendor Performance and Debarment Program relies on the ordering entity's participation in gathering information on vendor performance. Ordering Entities shall report vendor performance on purchases over $25,000 from contracts administered by the commission or any other purchase over $25,000 made through delegated authority granted by CPA (TAC 20.108). Agencies are additionally encouraged to report vendor performance on purchases under $25,000.

Vendor Performance shall be reported through the CPA Vendor Performance Tracking System. The purpose of the system is to:

  1. Identify vendors that have exceptional performance.
  2. Aid purchasers in making a best value determination based on vendor past performance.
  3. Protect the state from vendors with unethical business practices.
  4. Provide performance scores in four measurable categories for the CMBL vendors.
  5. Track vendor performance for delegated and exempt purchases.

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