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905-M2 Cessna 206 or 210 Airplane Service Contract

Start Date: 04/2010

End Date: 01/2015

  1. DESCRIPTION OF CONTRACT: TPASS MANAGED CONTRACT NO. 905-M2
    Maintenance and Repair; Service Contract for a Cessna 206 or 210
  2. HOW TO ORDER:

    Customers must issue an internal purchase order and reference CPA Contract No. 905-M2 to be eligible for Contract pricing.

    For State Agencies: Use Purchase Category Code C

    NIGP Class/Item code(s): 905-16

    The Contractor agrees not to ship any materials until issuance of a Purchase Order by the State Agency, Higher Education or Cooperative member.

  3. CONTRACT PRICING
    Contractor and Cost Description Unit of Measure Contract Unit Price
    Van Bortel Aircraft, Inc.
    Cost of Labor (dollars per hour) Hour $89.00
    Material/Parts Mark Up Mark Up Per Dollar 40%
  4. CONTRACTORS

    Payee ID No.: 17522826977
    Van Bortel Aircraft, Inc.
    4912 South Collins Street
    Arlington, TX 76018
    Contact: Gary Conover
    Avionics Manager
    Phone: (817) 468-7788
    Fax: (817) 468-5611
    E-mail: gconover@vanbortel.com

  5. TERM OF CONTRACT: April 8, 2011 to January 31, 2012
    Renewal Term: February 1, 2012 through January 31, 2013
    Renewal Term: February 1, 2013 through January 31, 2014
    Renewal Term: February 1, 2014 through January 31, 2015

    4th Renewal Period: February 1, 2015 through January 31, 2016

  6. SERVICES:
    1. All parts and equipment shall comply with FAA regulations and shall meet or exceed the original equipment manufacturers specification. Customer will consider the use of refurbished or overhauled replacement parts when it is in the best interest of the State of Texas and flight safety is not compromised. Refurbished or overhauled parts must fully meet the original equipment manufacturers specifications and be approved by the FAA. The use of refurbished or overhauled material or parts shall only be allowed with express written approval or email of the CUSTOMER Chief Pilot or his authorized representative.
    2. All Contractor repairs and service shall comply with Federal Aviation Administration regulations and Cessna Maintenance Manuals.
    3. The Contractor shall maintain work records for at least two (2) years.
    4. Contractor shall maintain a library of required and current maintenance publications specific to the Cessna 206 and 210.
    5. Unanticipated aircraft modifications or engine replacements will be considered as potential contract supplements. Contractors may be asked to provide proposals for work to be completed as outlined by the Texas Procurement and Support Services (TPASS) for aircraft modifications or engine replacements. All Contract supplements shall be mutually agreed.
    6. Final inspection shall be conducted at the contractor's location prior to the customer taking acceptance of the aircraft. Customer representatives shall have sole authority to determine that the specifications of the purchase order have been met. Inspection shall include the verification that all serviced equipment is working properly. If a defect is found with the aircraft and the remedy for the defect will take an extended period of time as determined by customer, then subsequent inspections shall occur until the specifications are met as determined by customer and service is accepted. All necessary flight checks and or flight verification shall be coordinated with the Texas Department of Public Safety.
    7. Travel Expense: The customer will be responsible for the delivery of the airplane to the contractor. In the event it is necessary for the Contractor to travel to the airplane location to perform service, customer will approve all anticipated travel expenses prior to the Contractor traveling. Contractor travel expenses will be in accordance with the Texas State Travel Reimbursement Rates and requirements. Contractor's personnel are not state agency employees and are merely using the state travel laws and rules to provide guidelines and limitations on travel expenses.
  7. CPA CONTRACT MANAGEMENT: Questions regarding contract management issues, price changes, amendments or other post-award concerns should be directed to:

    TPASS Contract Management Office (TCMO)
    Texas Comptroller of Public Accounts (CPA)
    Fax: (512) 936-0040
    E-mail: tpass_cmo@cpa.state.tx.us

  8. TPASS CONTACT: Questions concerning technical specifications should be directed to:

    Dee Dorsey, CTPM
    Texas Comptroller of Public Accounts
    (512) 475-2459
    E-mail: dee.dorsey@cpa.state.tx.us

  9. ADDING NEW PRODUCTS TO THE CONTRACT: Following the contract award, additional products of the same general category that could have been encompassed in the award of this contract, and that are not already on the contract, may be added. Customers are encouraged to request additional items by contacting the TPASS contract manager.
  10. CONTRACTOR PERFORMANCE:

    The Comptroller of Public Accounts (CPA) administers a vendor performance program for use by all ordering entities per Texas Government Code, Title 10, Subtitle D, Section 2155.077. The Vendor Performance and Debarment Program relies on the ordering entity's participation in gathering information on vendor performance. Ordering Entities shall report vendor performance on purchases over $25,000 from contracts administered by the commission or any other purchase over $25,000 made through delegated authority granted by CPA (TAC 20.108). Agencies are additionally encouraged to report vendor performance on purchases under $25,000.

    Vendor Performance shall be reported through the CPA VENDOR PERFORMANCE TRACKING SYSTEM.

    The purpose of the Vendor Performance Tracking System is to:

    • Identify vendors that have exceptional performance.
    • Aid purchasers in making a best value determination based on vendor past performance.
    • Protect the state from vendors with unethical business practices.
    • Provide performance scores in four measurable categories for the CMBL vendors.
    • Track vendor performance for delegated and exempt purchases.
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