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Contract Details

946-35 - Retail Fuel Card

Start Date: 02/2006

End Date: 08/2012

  1. DESCRIPTION OF CONTRACT: RETAIL FUEL CARD CCG CONTRACT NO. 050720-CCG-FC

    The Council on Competitive Government (CCG) Retail Fuel Card contract gives state agencies and local governments the opportunity to realize savings on fuel and maintenance purchases on their vehicles through a purchase card program that provides electronic discounting.

    Updated 09/01/2011: Contract extended with Comdata through February 29, 2012. Comdata will provide the invoicing of retail fuel excluding applicable taxes beginning September 1, 2011 until the end of the extension period. The state will continue to receive the rebate from use of the Comdata card as before, as well as discounts received from using the consortium stations such as FuelMan.

    TransMontaigne will not be participating in the extension and OPIS re-pricing of transactions will no longer occur.

  2. HOW TO ORDER:

    Customers may issue an internal purchase order and reference CCG Contract No. 050720-CCG-FC to be eligible for Contract pricing.

    For State Agencies: Use Doc Type 9
    Legal Cite for Purchase Order: Government Code 2162.105 State Council on Competitive Government

    NIGP Class/Item Code: 946-35

  3. CONTRACTORS AND CONTRACT DOCUMENTATION:

    Contract Documentation on the CCG Retail Fuel Card (webpage)

    Payee ID No.: 16208132528
    Comdata Corp.
    Address: 5301 Maryland Way, Brentwood, TN 37027
    Contact: Randy Morgan
    Phone: 615-376-6902
    E-mail: rmorgan@comdata.com
    E-mail: gov@comdata.com

  4. TERM OF CONTRACT: February 2006 – August 31, 2010

    RENEWAL TERM: September 1, 2010 – August 31, 2011
    EXTENSION TERM: September 1, 2011 – February 29, 2012
    EXTENSION TERM: March 1, 2012 – August 31, 2012

  5. CCG CONTRACT MANAGEMENT: Questions regarding contract management issues, price changes, amendments or other post-award concerns should be directed to:

    David Bennett, CTCM, CTPM
    Strategic Sourcing
    Texas Comptroller of Public Accounts
    Phone: (512) 463-7817
    E-mail: david.bennett@cpa.state.tx.us

  6. TPASS CONTACT: Questions concerning technical specifications should be directed to:

    Statewide Contract Support Team
    Texas Procurement and Support Services (TPASS) Division
    Texas Comptroller of Public Accounts
    Phone: (512) 463-3435
    E-mail: fuel.card.program@cpa.state.tx.us

  7. CONTRACTOR PERFORMANCE:

    The Comptroller of Public Accounts (CPA) administers a vendor performance program for use by all ordering entities per Texas Government Code, Title 10, Subtitle D, Section 2155.077. The Vendor Performance and Debarment Program relies on the ordering entity's participation in gathering information on vendor performance. Ordering Entities shall report vendor performance on purchases over $25,000 from contracts administered by the commission or any other purchase over $25,000 made through delegated authority granted by CPA (TAC 20.108). Agencies are additionally encouraged to report vendor performance on purchases under $25,000.

    Vendor Performance shall be reported through the CPA VENDOR PERFORMANCE TRACKING SYSTEM.

    The purpose of the Vendor Performance Tracking System is to:

    • Identify vendors that have exceptional performance.
    • Aid purchasers in making a best value determination based on vendor past performance.
    • Protect the state from vendors with unethical business practices.
    • Provide performance scores in four measurable categories for the CMBL vendors.
    • Track vendor performance for delegated and exempt purchases.
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