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962-M1 Overnight, Second-Day and Ground Delivery Services

Start Date: 11/2012

End Date: 08/2015

  1. CONTRACT NO: 962-M1

    Contract carrier(s) are to provide zone based door-to-door express small package air and ground delivery services for parcels requiring domestic and international delivery.

  2. HOW TO ORDER:

    Customers must issue an internal purchase order and reference 962-M1 to be eligible for Contract pricing. The purchase order should reflect the closest monetary value of expected expenditures.

    For State Agencies: Purchase Category Code: C

    NIGP Code(s): 962-24

    The Contractor agrees not to ship any materials until issuance of a Purchase Order by the State Agency, Higher Education, or Cooperative member.

  3. TERM OF CONTRACT: November 12, 2012 through August 31, 2015

    RENEWAL OPTIONS:
    1st Renewal Period: September 1, 2015 – August 31, 2016
    2nd Renewal Period: September 1, 2016 – August 31, 2017
    3rd Renewal Period: September 1, 2017 – August 31, 2018

  4. CONTRACTORS:

    VID#: 1-95-460-1126-3
    LONE STAR HOLDINGS, LLC
    DBA LONE STAR OVERNIGHT
    1601 HEADWAY CIRCLE
    AUSTIN TX 78754
    Phone: 1-800-800-8984
    Fax: 512-491-8026
    cgarbade@lso.com

    VID#: 1-71-042-7007-3
    FEDEX GOVERNMENT SERVICES
    6625 LENOX PARK, 3RD FLOOR
    MEMPHIS TN 38115
    FEDEX CUSTOMER SERVICE
    Phone: 800-645-9424
    Fax: 901-224-2471
    govt@fedex.com

  5. PRICING and SERVICE GUIDES:

    Fedex Pricing (XLS)
    Fedex Service Guide 2012 (PDF)
    Lone Star Overnight Pricing (XLS)
    Lone Star Overnight Service Guide 2012 (PDF)

    BEST VALUE DETERMINATION:

    1. Through careful evaluation of contractor rates and accessorial charges, Lone Star Overnight has been determined to be the best value contractor for all intrastate shipments for USPS Zones 2-5. However, customers should compare the rates of both contractors based upon their own unique delivery requirements to make their own determination.
    2. After evaluation of contractor rates and historical refunds under “Money Back Guarantee”, customer are no longer required to file refund claims on late shipment but will benefit from lower cost on all shipments. See Section K below for reporting contractor performance.
    3. This contract was awarded without Fuel Surcharges, but prices may be updated semi-annually based on Bureau of Labor Statistics’ Producer Price Index.
    4. No regular routes pickup fees for customers that maintain at least one package per day for at least 18 days per month. No other minimum number of packages per trip, per day, per week, or per month.
  6. SPECIFIC INSTRUCTIONS (PDF)

  7. SUBSTITUTIONS: During the Contract term, the Contractor shall not substitute a product or brand unless the Contractor has obtained prior written approval from the CPA Contract Manager in coordination with the Customer. The Contractor must have written confirmation from the CPA Contract Manager of the substitution before making delivery.

  8. CPA CONTRACT MANAGEMENT: For a copy of the contract and/or questions regarding contract management issues, price changes, amendments or other post-award concerns should be directed to:

    TPASS Contract Management Office (TCMO)
    Texas Comptroller of Public Accounts (CPA)
    Fax: (512) 936-0040
    Email:tpass_cmo@cpa.state.tx.us

  9. STRATEGIC SOURCING CONTACT: Questions concerning technical specifications should be directed to:

    Woody Fluharty
    Strategic Sourcing
    Phone: (512) 463-3366
    woody.fluharty@cpa.state.tx.us

  10. ADDING NEW PRODUCTS TO THE CONTRACT: Following the contract award, additional products of the same general category that could have been encompassed in the award of this contract, and that are not already on the contract, may be added. Customers are encouraged to request additional items by contacting the TPASS contract manager.

  11. CONTRACTOR PERFORMANCE:

    The Comptroller of Public Accounts (CPA) administers a vendor performance program for use by all ordering entities per Texas Government Code, Title 10, Subtitle D, Section 2155.077. The Vendor Performance and Debarment Program relies on the ordering entity's participation in gathering information on vendor performance. Ordering Entities shall report vendor performance on purchases over $25,000 from contracts administered by the commission or any other purchase over $25,000 made through delegated authority granted by CPA (TAC 20.108). Agencies are additionally encouraged to report vendor performance on purchases under $25,000.

    Vendor Performance shall be reported through the CPA VENDOR PERFORMANCE TRACKING SYSTEM.

    The purpose of the Vendor Performance Tracking System is to:

    • Identify vendors that have exceptional performance.
    • Aid purchasers in making a best value determination based on vendor past performance.
    • Protect the state from vendors with unethical business practices.
    • Provide performance scores in four measurable categories for the CMBL vendors.
    • Track vendor performance for delegated and exempt purchases.
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