NOTE: The products listed are for use by eligible State of Texas entities ONLY and are not for personal purchase or purchase by commercial entities.
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962-M3-TEMPORARY PERSONNEL - TIBH
Start Date: 09/2008
End Date: 08/2014
DESCRIPTION OF CONTRACT:
962-M3 Temporary Personnel with TIBH
For State Agencies: Purchase Category Code C
NIGP Class/Item: 962-69
Information Technology (IT) Temporary Personnel rate table has been removed temporarily at the request of TIBH. Please contact TIBH with questions regarding the IT classifications.
A purchase order must be prepared to cover all temporary personnel placed through this contract and the template at the following link is available for use. TIBH Purchase Order (MS Word)
Customer's internal Purchase orders may also be prepared and must include the following information:
Payee ID#: 1-74-197-6051-1
Name: TIBH INDUSTRIES, INC.
Address: 1011 EAST 53 1/2 STREET
AUSTIN TX 78751
TPASS MANAGED CONTRACT NO. 962-M3
NIGP Class/ Item 962-69
JOB CLASS CODE AND JOB CLASS TITLE (EX: 0006 RECEPTIONIST)
Indicate billing rate level: BASE; MEDIUM; MAX
Estimated No. of Hours
Highway District for the placement location
Name of Personnel (if known at time of issuance of PO)
Work Schedule (as required)
Please scan the purchase order(s) and email to TIBH: email@example.com
TIBH REPRESENTATIVES AVAILABLE FOR ASSISTANCE IN UTILIZING THIS CONTRACT:
SOUTH TEXAS REGION - MAJOR CITIES:
AUSTIN, BEAUMONT, CORPUS CHRISTI, EL PASO, HOUSTON, SAN ANTONIO
1011 East 53-1/2 Street
Austin TX 78751
Office (512) 451-8145
Fax (512) 450-5519
Mobile (512) 699-0575
NORTH TEXAS REGION - MAJOR CITIES:
DALLAS, FORT WORTH, LUBBOCK, SAN ANGELO, TYLER, WACO
J. Rod Conley
Regional Marketing Manager
1060 West Pipeline Rd., Suite 102
Hurst, Texas 76053-7335
Office (817) 589-0776
Fax (817) 589-0744
Mobile (817) 475-2317
The TIBH regional representatives shall assign each customer with a primary and secondary provider. The PROVIDER(S) will assign a job order manager for each customer.
State of Texas agencies are required to request personnel from their primary and if the primary is not able to make a placement, contact with the secondary provider is required. If the TIBH/PROVIDERS cannot provide a placement, the agency shall request confirmation of such in writing (email or fax) from the provider(s) for documentation for the procurement file prior to seeking outside temporary personnel vendors.
The customer shall contact their primary/secondary providers to place job orders indicating their skill sets and requirements and for any changes, complaints and questions.
TIBH will provide 10 working days notice of any changes.
The PROVIDER(S) shall advise the customer within no more than four (4) business hours of the status of the job order.
For emergencies after regular working hours, a twenty-four hour answer service, such as answering machine, pager, or message service shall be provided by TIBH/PROVIDERS.
TERM OF CONTRACT:
September 1, 2008 thru August 31, 2014
USE OF CONTRACT:
Texas State Agencies are required to use this contract for their temporary personnel requirements prior to seeking services through an outside vendor or any other contracts outside of TPASS.
The job classification index listed in this contract is in accordance with the State of Texas State Auditor's job classifications. Search for a job description for each classification at the following link and print out for your file and/or as a reference: State of Texas State Auditor's Job Classification Descriptions for the 2012-2013 Biennium
TIBH provides temporary personnel for the following TXDOT Highway Districts:
01 through 10 12 through 20 21 through 24
The counties for each of the listed districts can be found at the following link: Districts Map
The Texas Council on Purchasing from People with Disabilities (TCPPD) has approved the hourly rates published in this contract. The rates consists of a base, midpoint and maximum hourly billing rate.
Learn more about TCPPD at the following website: www.tcppd.state.tx.us
Any purchase order is contingent upon the continued availability of appropriations applicable to each customer.
INTERPRETATION OF CONTRACT DOCUMENT:
The CPA/TPASS will decide any and all questions, which may arise as to the interpretation of this contract document relating to the work and the fulfillment of the contract on the part of TIBH.
Dee Dorsey, CTPM
Texas Comptroller of Public Accounts
TIBH/PROVIDERS shall be responsible for the Acts or omissions of its temporary employees and agents in performing this contract. TIBH/PROVIDERS shall indemnify and save state purchasers, purchasing officers, and employees harmless against any claim arising from said acts or omissions of TIBH/PROVIDERS temporary employees and agents and shall comply with all federal and state tax laws and withholding requirements. Individual state agencies shall not be liable to TIBH/PROVIDERS or its employees for unemployment or worker's compensation coverage or federal and state tax withholding requirements.
TIBH/PROVIDERS shall inform the temporary personnel, prior to beginning work under this contract, of the policy that all soliciting is prohibited on state agency premises
TIBH/PROVIDERS shall carry as a minimum the following insurance coverage in such form and with such carrier which are satisfactory to the customer:
- Workers Compensation Insurance in an amount sufficient by virtue of the laws of the State in which the work or any portion of the work is performed.
- Employers Liability Insurance in an amount not less than $500,000.00 per occurrence.
- General Public Liability Insurance in which the limits of liability shall be $1,000,000.00 for injuries, including accidental death, to any one person for any one accident involving two or more persons.
- General Property Damage Insurance in which the limits of liability shall be $500,000.00 for damage to the property of any one person and subject to the same limit for damage to the property of each person for any one accident involving the property of two or more persons
- Fidelity or Dishonesty Bonding, $100,000.00 minimum per incident.
- All insurance policies shall be issued by companies authorized to do business in Texas and shall contain a provision prohibiting cancellation except upon at least 30 days prior notice to the customer. Certified copies of said policies or certifications evidencing such insurance and waiver shall be filed with customer before services begin.
In performing this contract, TIBH/PROVIDERS shall comply with any and all applicable federal, state or local law including but not limited to:
- Occupational Safety and Health
- Equal Employment Opportunity
- Immigration and Naturalization
- The American with Disabilities Act
- State Tax and Insurance Law.
TIBH/PROVIDERS, being the legal employer of record,will provide all necessary job accommodations, i.e. special equipment needs, for temporary employees with disabilities under the American Disabilities Act.
QUALIFIED TEMPORARY PERSONNEL AND PERFORMANCE EVALUATION:
TIBH/PROVIDERS shall provide trained qualified personnel to meet the skill sets and perform the duties as required by the customer. The personnel shall be assigned to a specific area and used exclusively in that position. Customers may request interviews prior to placement of personnel.
At the discretion of the customer, a performance evaluation report form shall be completed by the customer's Supervisor for each temporary personnel on assignment. The original copy of the performance evaluation report form shall be reviewed by the customer's supervisor and retained as a permanent record of TIBH's overall performance. At the discretion of the customer, a copy of each performance evaluation report form shall be sent to TIBH attached with the monthly payment.
The overtime billing rate is determined by multiplying the regular billing rate by a factor of 1.43.
TIBH/PROVIDERS shall provide a status update for the required temporary personnel within four (4) business hours of the customer's request.
If upon arrival to the assignment, the temporary employee is determined unsatisfactory, TIBH/PROVIDERS shall immediately provide a replacement temporary employee by the beginning of the next business day. The customer will not be obligated to make payment to TIBH for the first four (4) hours.
Normal business hours of work shall be eight (8) hours per day Monday through Friday, 8 am to 5 pm. Other hours and work on state observed holidays may be arranged if agreed upon between the customer and TIBH/PROVIDERS.
REMOVAL OF PERSONNEL FOR CAUSE:
The customer may request TIBH/PROVIDERS to remove any temporary personnel for cause, including but not limited to:
- Poor or non-performance of assigned duties
- Sexual harassment
- Abusive language or behavior
- Improper attire
- Use of any of the customer's equipment not specific to the assignment without permission.
The provider at the request of the customer will replace personnel if the employee assigned is:
- Determined unsatisfactory
- Fails to report to work on time
- Terminates employment with TIBH while working on assignment
The provider will respond within four (4) business hours after receipt of replacement requirement by customer and will confirm the personnel who will report to the job on the next business day. In addition, the customer reserves the right to require TIBH to provide a minimum of four (4) hours of training time at NO COST to the state agency, for each replacement requested.
- Provide each temporary employee placed in the performance of work under this contract with adequate training to perform the work competently.
- Ensure each temporary employee is thoroughly trained in safety requirements and in use of equipment and tools of their specified trade.
- Maintain a training record for each temporary employee. The training record shall show, as a minimum, the temporary employee's name, date of employment, and the type of training received. Such records shall be made available to the customer upon request.
- Be required, at the request of the customer, to give all inexperienced temporary employees a minimum of eight (8) hours of instruction for the specified job requirements prior to the initial placement.
AUTHORITY OF THE CUSTOMER:
The administration of this contract as it relates to the procurement of temporary personnel services is vested wholly in the customer. The instructions of the customer are to be strictly and promptly followed by TIBH/PROVIDERS every case. The customer or their authorized representative will determine the amount and quality of the specified work performed which are to be paid for under this contract.
CRIMINAL BACKGROUND CHECKS:
When requested by the customer, TIBH/PROVIDERS will perform, at no additional charge, a standard DPS criminal history check which includes Texas information only.
Criminal background checks, which utilize sources other than or in addition to DPS and for areas beyond Texas, are available upon request at an additional fee of $25.00 for each personnel. This additional charge should be included on the purchase order as requested.
Under no circumstances shall any TIBH temporary personnel or their vehicles enter any area not authorized by the customer and/or the DPS Capitol Police. Parking arrangements must be made by the temporary personnel and the Customer's supervisor after the personnel reports to the job assignment. All temporary parking permits must be returned to the customer's supervisor upon completion of the job assignment.