This is not an official Purchase Order
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OPEN MARKET PURCHASE ORDER |
REFERENCE COPY |
INVOICE ADDRESS:
TDCJ/ID PO NUMBER: 8-000055
ACCOUNTS PAYABLE REQ NUMBER: 696-8-99490-F
P O BOX 4018 696-477 PO DATE: 09/01/07
HUNTSVILLE TX 77342-4018 EXPIRE DATE: 08/31/13
DESTINATION IF DIFFERENT 1-43-185-7001-8 COMP
SEE SPECIFICATIONS KEEFE SUPPLY COMPANY
3101 MARQUIS DRIVE, SUITE 200
GARLAND TX 75042
EFFECTIVE SEPTEMBER 1, 2007, PURSUANT TO HB3560,
80TH LEGISLATURE, THE PROCUREMENT AND CONTRACTING
POWERS AND DUTIES PERFORMED BY THE TEXAS BUILDING
AND PROCUREMENT COMMISSION (TBPC) WILL BE
TRANSFERRED TO THE TEXAS COMPTROLLER OF PUBLIC
ACCOUNTS (CPA). FOR PURPOSES OF AN AWARDED
PURCHASE ORDER, USE OF THE NAME TEXAS BUILDING
AND PROCUREMENT COMMISSION INCLUDES THE TEXAS
COMPTROLLER OF PUBLIC ACCOUNTS AS THE SUCCESSOR
AGENCY WITHOUT THE NECESSITY OF EXECUTING
ADDITIONAL DOCUMENTS.
THIS IS A BLANKET PURCHASE ORDER FOR THE PURCHASE
OF FOOD, TUNA, CHUNK LIGHT IN WATER. ITEM(S)
INTENDED USE IS FOR RESALE IN TDCJ COMMISSARY
FACILITIES WITHIN PRISON UNITS STATEWIDE.
PERIOD COVERED IS FROM SEPTEMBER 1, 2007 THRU
AUGUST 31, 2008. THE BLANKET PURCHASE ORDER MAY
BE RENEWED FOR FIVE ADDITIONAL ONE YEAR PERIODS.
BOTH PARTIES SHALL AGREE TO RENEW IN WRITING
PRIOR TO AUGUST 31 OF THE CURRENT TERM. TDCJ
CONTRACTS AND PROCUREMENT DEPARTMENT NORMALLY
WILL REQUEST TO RENEW A CONTRACT A MINIMUM
OF TWO MONTHS PRIOR TO THE END OF THE CURRENT
BLANKET PURCHASE TERM. IF RENEWED, EACH RENEWAL
YEAR WILL EXPIRE ON AUGUST 31. RENEWALS ARE
SUBJECT TO THE SAME TERMS AND CONDITIONS AS THE
ORIGINAL BLANKET PURCHASE ORDER, AND ANY CHANGES
ISSUED THEREOF.
RENEWAL PERIODS WOULD BE AS FOLLOWS:
1ST RENEWAL - SEPTEMBER 1, 2008 THRU AUGUST 31,
2009
2ND RENEWAL - SEPTEMBER 1, 2009 THRU AUGUST 31,
2010
3RD RENEWAL - SEPTEMBER 1, 2010 THRU AUGUST 31,
2011
4TH RENEWAL - SEPTEMBER 1, 2011 THRU AUGUST 31,
2012
5TH RENEWAL - SEPTEMBER 1, 2012 THRU AUGUST 31,
2013
PRICE INCREASES OR DECREASES MAY BE ALLOWED ON
RENEWAL YEARS. ANY PRICE CHANGE WILL BE
EVALUATED AGAINST THE PRODUCER PRICE INDEX (PPI)
AND/OR A MARKET SURVEY CONDUCTED BY TDCJ. THE
PPI THAT WILL BE USED IS WPU03810641. BASELINES
FOR PPI WILL BE THE INDEX ANNOUNCED FOR THE MONTH
OF AUGUST, 2007.
AGENCY POINT-OF-CONTACT:
AGENCY: TDCJ
CONTACT INFORMATION:
NAME: CARRIE RINGO, CTP
PHONE: (936) 437-7057
EMAIL: CARRIE.RINGO@TDCJ.STATE.TX.US
GENERAL REQUIREMENTS:
VENDOR AGREES TO COMPLY WITH ALL GENERAL
REQUIREMENTS AND THE TERMS AND CONDITIONS OF THIS
PURCHASE ORDER. ANY CONFLICT BETWEEN THE GENERAL
TERMS OF THIS DOCUMENT AND THE TBPC TERMS AND
CONDITIONS THESE GENERAL REQUIREMENTS SHALL
PREVAIL.
THESE ITEMS ARE FOR RESALE; THEREFORE,
MAINTAINING INVENTORY LEVELS IN WAREHOUSES ARE
CRITICAL TO THE RESALE OPERATION. FOR THIS
REASON VENDOR PERFORMANCE AND DELIVERY TIME ARE
IMPORTANT FACTORS IN THIS SOLICITATION. POOR
VENDOR PERFORMANCE OR DELIVERY TIMES OUTSIDE OUR
PREFERRED MAY BE CAUSE FOR CANCELLATION OF THE
CONTRACT.
DELIVERY IS PREFERRED WITHIN 21 CALENDAR DAYS
FROM ANY BLANKET PURCHASE ORDER RELEASE.
TRUCK LOAD AND/OR PALLET QUANTITIES ARE NOT
GUARANTEED. IN CASES WHERE PALLET QUANTITIES ARE
ORDERED, ALL PRODUCTS ARE TO BE SHIPPED AND
SECURED ON A STANDARD 4-WAY WOODEN PALLET (40" X
48"). PALLETS WILL NOT BE EXCHANGED.
ORDERS WILL BE BASED ON WAREHOUSE QUANTITIES AND
USAGE.
QUANTITIES LISTED ARE ESTIMATES ONLY AND SHOULD
NOT BE CONSTRUED AS A MINIMUM OR MAXIMUM THAT THE
AGENCY MUST ORDER. QUANTITIES ARE ESTIMATES BASED
UPON PREVIOUS AND PROJECTED USAGE FOR A ONE-YEAR
PERIOD. ORDERS WILL BE PLACED ON AN "AS NEEDED
BASIS". ANY QUANTITIES NOT ORDERED OR DELIVERED
BY AUGUST 31 OF EACH CONTRACT YEAR WILL
AUTOMATICALLY BE CANCELLED. THE STATE RESERVES
THE RIGHT TO CANCEL THIS CONTRACT, WITHOUT CAUSE,
WITH A THIRTY (30) DAY WRITTEN NOTICE TO VENDOR.
THE STATE SHALL NOT BE RESPONSIBLE FOR ANY
REMAINING INVENTORY THAT A VENDOR MY HAVE AT THE
CONTRACT TERMINATION.
DURING THE TERM OF THIS CONTRACT, WITH WRITTEN
NOTIFICATION TO THE VENDOR, THE TDCJ RESERVES THE
RIGHT TO CANCEL ANY ITEM(S), AND/OR INCREASE OR
DECREASE THE QUANTITY OF ANY ITEM(S).
NO QUANTITIES OF ANY ITEMS ARE ORDERED BY THE
EXECUTION OF THE BLANKET PURCHASE ORDER. VENDOR
SHALL HAVE NO OBLIGATION TO PROVIDE ITEM(S)
COVERED BY A BLANKET PURCHASE ORDER UNLESS AND
UNTIL AN INDIVIDUAL RELEASE IS ISSUED BY TDCJ
INDICATING QUANTITY OF ITEM(S) ORDERED AND
DELIVERY REQUIREMENTS.
TDCJ, WITHOUT INVALIDATING THE BLANKET PURCHASE
ORDER, MAY ORDER CHANGES WITHIN THE GENERAL SCOPE
OF THE BLANKET PURCHASE ORDER CONSISTING OF
ADDITIONS, DELETIONS, EXTENSIONS, OR OTHER
REVISIONS. ALL SUCH CHANGES WILL BE AUTHORIZED BY
A PURCHASE ORDER CHANGE NOTICE EXECUTED BY A TDCJ
AUTHORIZED PURCHASER.
TDCJ RESERVES THE RIGHT TO MAKE AWARDS BASED ON
INDIVIDUAL ITEMS, GROUP OF ITEMS, OR THE ENTIRE
LIST OF ITEMS, WHICHEVER THE AGENCY DEEMS TO BE
IN THE BEST INTEREST OF THE STATE.
THE ITEM SHIPPED FOR THE DURATION OF THE CONTRACT
MUST BE THE SAME AS THE SAMPLE PROVIDED. IF THE
QUALITY OF THE DELIVERED ITEM VARIES FROM THE
SAMPLE PROVIDED, TDCJ RESERVES THE RIGHT TO
CANCEL AND RE-AWARD OR RE-ADVERTISE THE ITEM.
ANY ADDITIONAL COST, INCLUDING HANDLING, MAY BE
CHARGED TO THE DEFAULTING VENDOR.
DAMAGES:
DAMAGE ASSESSMENTS MUST BE PAID WITH A CREDIT OR
CHECK. REIMBURSEMENT TO THE TEXAS DEPARTMENT OF
CRIMINAL JUSTICE.
MAIL TO:
TDCJ COMMISSARY WAREHOUSE
1621 HIGHWAY 75 NORTH
HUNTSVILLE, TEXAS 77320
ATTN: PROGRAM ADMINISTRATOR V - WAREHOUSE MANAGER
DELIVERY:
RELEASES SHALL BE ISSUED BY THE TDCJ AUTHORIZED
PERSONNEL REFERENCING A BLANKET PURCHASE ORDER
RELEASE NUMBER.
AUTHORIZED PERSONNEL WILL PLACE ORDERS BY
TELEPHONE, E-MAIL, FAX, OR VIA MAIL SERVICE.
TDCJ AUTHORIZED PERSONNEL:
JIM WEBER, DIANN TRCALEK, B. K. WOODSON, ALAN
FRY, CINDY LAMBRIGHT
PHONE: (936) 437-4000
DELIVERIES WILL BE BY APPOINTMENT ONLY,
NOTIFYING THE TDCJ "AUTHORIZED PERSONNEL" AT
LEAST 24 HOURS PRIOR TO VENDOR'S INTENT TO
DELIVER.
UNIT PRICES TO BE F.O.B. DESTINATION PREPAID &
ALLOWED.
TUNA, CHUNK LIGHT IN WATER
A. CHUNK LIGHT IN WATER
B. INGREDIENTS MAY INCLUDE BUT ARE NOT LIMITED
TO: TUNA, WATER, VEGERABLE BROTH AND SALT
C. PACKAGING:
2. VACUUM SEALED FOR EASY OPENING
D. PACKAGE SIZE: 4.23 OZ.
E. CASE PACK: 48 POUCH
F. PACKAGES AND CASES MUST HAVE A UPC CODE FOR
INDIVIDUAL SALES AND RECEIVING PURPOSE.
G. BRAND: FRESH CATCH
393-63
1. TUNA, CHUNK LIGHT IN WATER 56000 CS 26.98
1 ,510,880.00
DELIVERY ADDRESS:
TDCJ
COMMISSARY WAREHOUSE
1621 HWY 75 NORTH
HUNTSVILLE, TX 77340
2. TUNA, CHUNK LIGHT IN WATER 15000 CS 26.98 404,700.00
DELIVERY ADDRESS:
SNYDER E & R DISTRIBUTION CENTER
201 NORTH KINGS HIGHWAY
SNYDER, TX 79549
PAYMENT:
PAYMENT SHALL BE MADE THIRTY (30) CALENDAR DAYS
AFTER THE LATER OF (1) THE DATE AN UNCONTESTED
INVOICE IS RECEIVED, (2) THE DATE GOODS ARE
RECEIVED, AND (3) THE DATE SERVICES ARE
COMPLETED.
REFER TO TEXAS GOVERNMENT CODE, CHAPTER 2251.
RIGHT OF OFF SET:
IN THE EVENT TDCJ DETERMINES THAT VENDOR OWES
MONEY TO TDCJ UNDER ANY CONTRACT OR PURCHASE
ORDER, TDCJ UPON PROVIDING VENDOR WITH WRITTEN
NOTICE OF ITS INTENT TO OFFSET, SHALL HAVE THE
RIGHT TO WITHHOLD MONIES DUE VENDOR WITH RESPECT
TO THIS PURCHASE ORDER OR WITH RESPECT TO ANY
CONTRACT OR PURCHASE ORDER WITH TDCJ AND APPLY
SUCH MONIES TO THE MONEY DUE TDCJ.
ELECTRONIC FUNDS TRANSFER:
GOVERNMENT CODE ANN. 403.016 (C) (3) EFFECTIVE
SEPTEMBER 1, 1998 ALLOWS STATE AGENCIES TO
PROCESS AND TRANSMIT PAYMENTS TO VENDORS THROUGH
ELECTRONIC FUNDS TRANSFER, BETTER KNOWN AS DIRECT
DEPOSIT. AWARDED VENDORS NEEDING TO SET UP SUCH
AN ACCOUNT MAY CONTACT THIS AGENCY'S ACCOUNTS
PAYABLE AT (936) 437-8761 OR (936) 437-6357. IF
DIRECT DEPOSIT HAS ALREADY BEEN ESTABLISHED
THROUGH TDCJ OR ANOTHER STATE AGENCY, THE VENDOR
IS NOT REQUIRED TO SUBMIT A NEW AUTHORIZATION
FORM.
SHIPPING AND INVOICE INSTRUCTIONS:
FAILURE TO FOLLOW THESE SHIPPING AND INVOICE
INSTRUCTIONS (A-H) MAY RESULT IN MERCHANDISE
BEING REJECTED AT RECEIVING DOCK AND RETURNED TO
THE VENDOR WITHOUT NOTICE.
A. SHIP INDIVIDUAL LINE ITEMS COMPLETE
B.EACH PART SHIPPED SHALL HAVE A PART NUMBER
OR BE TAGGED WITH A PART NUMBER. IF ITEMS
ARE SHIPPED WITHOUT A PART NUMBER THEY WILL
BE RETURNED TO THE VENDOR
C.INCLUDE OR MARK P.O. NUMBERS ON ALL PACKING
SLIPS, CARTONS, PACKAGES, BUNDLES, ETC.
D. INVOICES MUST BE SENT TO
ACCOUNTS PAYABLE,
P.O. BOX 4018,
HUNTSVILLE, TX 77342-4018
E. SUBMIT SEPARATE INVOICES FOR EACH SHIPMENT.
F. ONLY ONE P.O. NUMBER ON AN INVOICE.
G. THE INVOICE MUST BE ITEMIZED WITH THE
DESCRIPTION, UNIT PRICE, AND EXTENSION LISTED.
H. VENDOR MUST SUPPLY A VALID PAYEE
IDENTIFICATION NUMBER (PIN) ON EACH INVOICE.
UNIT RULES AND REGULATIONS FOR DELIVERIES AND/OR
SERVICES:
WHEN MAKING DELIVERIES TO OR PERFORMING SERVICES
AT CORRECTIONAL FACILITIES, CONTRACTOR'S
COMPLIANCE WITH TDCJ SECURITY PROCEDURES IS
REQUIRED. THIS INCLUDES DELIVERIES TO AND
SERVICES PERFORMED AT ALL TDCJ UNITS AND
WAREHOUSES, OR ANY OTHER TDCJ OWNED, LEASED OR
CONTRACTED PREMISES. SPECIFIC REQUIREMENTS
INCLUDE, BUT ARE NOT LIMITED TO:
1. ALL CONTRACTOR STAFF OR CONTRACTED DELIVERY
SERVICE STAFF MAKING DELIVERIES OR PERFORMING
SERVICES WITHIN A CORRECTIONAL FACILITY, AND
THOSE AREAS WHERE OFFENDERS ARE ASSIGNED, WILL BE
REQUIRED TO HAVE A SECURITY ESCORT THROUGHOUT
THEIR DELIVERY OR THROUGHOUT THE DURATION OF THE
CONTRACT AND/OR COMPLETION OF REQUIRED SERVICES.
ALL CONTRACTOR AND/OR DELIVERY STAFF SHALL BE
CONTRACT AND/OR COMPLETION OF REQUIRED SERVICES.
ALL CONTRACTOR AND/OR DELIVERY STAFF SHALL BE
REQUIRED TO FOLLOW THE DIRECTION OF SECURITY
STAFF. CONTRACTOR AND/OR DELIVERY STAFF SHALL
NOT INTERACT WITH OFFENDERS.
2. ALL CONTRACTOR AND/OR DELIVERY STAFF AND
VEHICLES ARE SUBJECT TO SEARCH AND INSPECTION
WHILE ON TDCJ PROPERTY.
3. ALL VEHICLES WILL BE LOCKED AND SECURED WHEN
NOT IN USE. DRIVERS ARE REQUIRED TO KEEP KEYS
IN THEIR POSSESSION AT ALL TIMES.
4. CONTRACTOR AND/OR DELIVERY STAFF SHALL NOT
INTRODUCE ANY TYPE OF CONTRABAND ONTO ANY TDCJ
FACILITY. EXAMPLES OF CONTRABAND INCLUDE, BUT ARE
NOT LIMITED TO FIREARMS, KNIVES, AND WEAPONS OF
ANY TYPE, TOBACCO OF ANY TYPE, ALCOHOL,
CONTROLLED SUBSTANCES (ILLEGAL DRUGS), PAGERS AND
CELL PHONES.
5. CONTRACTOR AND/OR DELIVERY EMPLOYEES' ATTIRE
MUST BE APPROPRIATE OR COMPATIBLE WITH THE
CURRENT BUSINESS ENVIRONMENT.
6. GENERALLY, EX-OFFENDERS SHALL NOT BE ALLOWED
INSIDE THE FENCED PERIMETER OF A FACILITY TO MAKE
DELIVERIES OR PERFORM SERVICES UNLESS APPROVED BY
THE UNIT WARDEN. THE WARDEN MAY NOT ALLOW AN EX-
OFFENDER ON A UNIT OR FACILITY, WHETHER INSIDE OR
OUTSIDE OF THE FENCED PERIMETER, IF THE WARDEN
BELIEVES THE PERSON MAY JEOPARDIZE THE SAFE AND
ORDERLY OPERATION OF THE UNIT OR FACILITY, POSE A
DANGER TO OFFENDERS OR EMPLOYEES, OR PLACE AN
UNDUE LOGISTICAL BURDEN ON STAFF.
7. MINORS AND PETS ARE PROHIBITED FROM TDCJ
PROPERTY AND SHALL NOT BE IN DELIVERY VEHICLE.
TDCJ RESERVES THE RIGHT TO IMMEDIATELY REMOVE
AND/OR REFUSE ENTRY TO ANY INDIVIDUAL WHO HAS
VIOLATED THE ABOVE RESTRICTIONS.
THE UNIT WARDEN OR FACILITY ADMINISTRATOR WILL
ULTIMATELY BE RESPONSIBLE FOR INTERPRETING THESE
RULES.
VENDOR POINT-OF-CONTACT:
NAME: TERRY SCHROEDER
PHONE NO.: 800/593-0039
FAX NO.: 972/272-5387
E-MAIL: TSCHROEDER@KEEFEGROUP.COM
SUSPENSION, DEBARMENT, AND TERRORISM: VENDOR
CERTIFIES THAT THE VENDOR AND ITS
PRINCIPALS ARE ELIGIBLE TO PARTICIPATE IN THIS
TRANSACTION AND HAVE NOT BEEN SUBJECTED TO
SUSPENSION, DEBARMENT, OR SIMILAR INELIGIBILITY
DETERMINED BY ANY FEDERAL, STATE OR LOCAL
GOVERNMENTAL ENTITY AND THAT VENDOR IS IN
COMPLIANCE WITH THE STATE OF TEXAS STATUTES AND
RULES RELATING TO PROCUREMENT AND THAT VENDOR IS
NOT LISTED ON THE FEDERAL GOVERNMENT'S TERRORISM
WATCH LIST AS DESCRIBED IN EXECUTIVE ORDER 13224.
ENTITIES INELIGIBLE FOR FEDERAL PROCUREMENT ARE
LISTED AT http://www.epls.gov
***PUT REQ # AND ORDER # ON ALL PKGS*** TOTAL THIS ORDER $1,915,580.00
L/MYR / 285/BC007 TERMS NET
DELIVERY DAYS: 14
This is not an official Purchase Order